Confidential Document Disposal with Security Bins

 

Unfortunately data theft is rampant in the business world these days. With the average cost of data breach to Australian businesses at $2.5 million and involving over 20,000 stolen records (Ponemon Institute, 2014) secure destruction of confidential documents is of utmost importance.

Lockable security bins provide paper shredding and confidential document destruction services for all types of documents. Customer records, employee records, contracts, financial reports, marketing plans, and new product specifications, are but a few examples of documents which must be kept confidential to avoid data theft. Using lockable security bins for confidential document disposal in your workplace is an easy and convenient way to ensure data theft is kept at bay.

Metroshred document destruction services include:

  • Record destruction with daily document shredding
  • Secure document destruction bin supply and pickup service
  • One-off or scheduled document destruction
  • Certificate of Destruction supplied for each destruction service

Our 240 litre security bins hold the equivalent of six standard archive boxes or one four drawer filing cabinet and can accommodate paper, staples, paperclips, manila folders and rubber bands. The bins are delivered to your business and collected every two weeks, earlier if need be, and can even be taken away after immediate filling on the spot if required.

Suitable for any workplace where the security of confidential documents is important, the Metroshred lockable security bins pick-up and delivery service is available for all metropolitan areas as well as some outer metro suburbs.

Keep your business safe from data breaches and contact us today to arrange yours.

 

How Secure is it really?

 

In this age of identity theft and increasingly tough legislation around information privacy, there are plenty of good reasons to use a secure document destruction service.

How do you choose a company to securely dispose of your business documents? How do you know your documents will not end up in the wrong hands?

A document destruction service must be able to guarantee that your records are safely stored, transported and destroyed.

Metropolitan Shredding Service has been scrutinized and approved to an accredited security level.

We adhere to strict guidelines on how your documents and records are handled and disposed of. All of our secure disposal facilities have been investigated and approved to an accredited security level, and our staff members have been cleared by the National Police Records Check.

Our secure paper shredding and document destruction policies and procedures are scrutinised during the accreditation process to ensure the security of how your documentation is stored, transported and destroyed.

Using Metropolitan Shredding Service will give you peace of mind that your documents are being properly and securely disposed of. We provide document destruction services for all types of documents, for government, commercial and private offices throughout most of the Melbourne metropolitan area.

Simply contact us and we will deliver a 240 litre secure document bin to you.

Fill your security bin with sensitive documents then have it picked up by us. You can rest easy that we will take care of the secure document destruction for you.

How to Protect the Confidential Information of your Business

 

Now more than ever, personal and confidential documents for business are at the risk of being used for illegal purposes. Statistics recorded by credit bureau Veda across 2014/15, revealed that over 770,000 Australians were the victim of identity fraud in a 12 month period alone; making it of utmost importance to take the time to dispose of private business documents securely.

Once you have correctly deleted and disposed of digital records you no longer need, it is of extreme importance to do the same with print documents. Failure to do this can result in personal documents getting into the wrong hands, being used for illegal activity and having detrimental effects on your business.

Follow these guidelines to ensure your confidential information is protected:

Get it right from the start – all employees should be made aware of confidential practices within your business. Employee information, management information and business information should all have separate guidelines when it comes to keeping such information confidential, even in disposal.

Enforce confidentiality procedures accordingly – to show all stakeholders that you value privacy and are serious about maintaining confidentiality.

Secure confidential document destruction – this is one of the most important parts of protecting privacy and business collateral.  A professional company who provides record destruction, bin supply and pickup services, daily document shredding with guaranteed security (and a certificate of destruction) is crucial in keeping your private documents just that – private.

Peace of mind for you and your customers is certainly worthy your business’ attention. To uphold the highest levels of security for your sensitive business documentation, Metroshred is Melbourne’s trusted network.

Time to declutter?

 

Maybe you’ve read The Life Changing Magic of Tidying Up, maybe you’re moving house, or maybe you’ve just decided it’s time for a good old spring clean and clear out. But you’re wondering how on earth you’re going to get rid of all the excess stuff you’ve discovered around your house.

So here’s our handy guide to help you make progress on your big clear out and clean up mission!

Donate it

There’s any number of charities and op shops who love donations of good, wearable clothes, bedding, linen, furniture and other household items. Groups like St Vincents De Paul, the Salvation Army and the Smith Family will gratefully receive many items and will often even come and collect directly from your home. You can also gift items to family and friends but make sure that they truly do want and have a use for it. You don’t want to add to somebody elses storage and hoarding problem!

Cash it

Often, just because you no longer have a need for an item, doesn’t mean that its worthless. Try selling your goods on second-hand marketplaces like eBay or Gumtree, or try your local buy/swap/sell group on Facebook.

Bin it

Of course, you’ll no doubt find a lot of stuff that’s been stored for no obvious reason. A lonely spare tile for the bathroom before you renovated it, a shelf from your old oven, three broken pedestal fans, deflated balls, and the list continues. For many households, it can make financial sense to book a skip bin or rubbish collection service to take away a lot of these items.

Shred it

Before you start throwing old paperwork into the skip bin or your general household bins though, take a moment to stop and think about the sensitive data that could be contained in those old pieces of paperwork. Identity theft is a big problem and disposing documents without consideration for the security risks can leave you open to being a victim of fraud. To protect yourself and your family, Metro Shred can provide you with a secure, locked bin for paperwork and documents on a regular or one-off basis. Well deliver a bin, and then collect it again after two weeks. You can rest assured that your documents will be taken away for shredding with security guaranteed at all steps in the process from collection and transportation through to final destruction.

To make a booking to have a secure document bin delivered to your home, call Metro Shred on 1300 677 074.

Whats the environmental cost of the documents in your office?

 

How many pieces of paper would you say your business throws out in a day? Are your employees taking the time to walk over to the recycling bin, or are they just scrunching them up and throwing into their desk bin along with their apple cores and chocolate bar wrappers? Sadly, in many offices a vast amount of paper including potentially confidential documents are just ending up in general waste.

Secure and green

By implementing a robust document destruction policy however, your business can both take greater steps to protect the security of your data and by extension the security of your customers and employees data and to be more environmentally responsible in the disposal of paperwork.

Using a secure document destruction service like that provided by MetroShred means that your classified and confidential paperwork is comprehensively and securely destroyed, then taken for recycling. Unlike standard recycling bins, you can rest assured that documents are securely contained in our locked bins prior to collection and then thoroughly destroyed prior to recycling. All our staff are thoroughly screened before being granted security clearance and all of our locations are approved secure sites with the strictest guidelines for secure document destruction and records disposal. At no point in the process, from the time documents are placed into the bin until the remains are recycled, is there any threat of people gaining access to confidential and sensitive data.

Responsible destruction guaranteed

So if you want to have peace of mind about the security of your documents and have the confidence that paperwork will be recycled after secure destruction, MetroShred is the smart choice. We have competitive pricing with bins from $63 (conditions apply) and can do a one-off pick up with no fixed term contracts or a regularly scheduled service. To find out more about our services or to make a booking, call us today on 1300 677 074.

Document security – its too late to think about it once theres a problem

 

All businesses need to be proactive about document security and develop robust procedures for the storage and destruction of confidential data. Put simply, its not a matter of if you will have an attempted security breach, but when. Without the appropriate procedures, its just too easy for mistakes to be made or more maliciously, for intentional misconduct to take place.

By implementing strong document security procedures, you can protect your business and provide a level of reassurance for your staff and your customers.

Using a document destruction service gives you access to a secure facility for disposing of documents containing sensitive data while they await destruction. Rather than leaving forms with the personal details of customers or important financial records sitting around in general office bins, we can provide you with securely locked bins to prevent the loss or theft of confidential data.

We also guarantee the security of documents during transportation right through to the point of destruction with certificates of destruction provided as part of our security guarantee. Without this, how can you know what happens to your documents once they leave your workplace? Do you know what happens once your standard recycling bin is collected by the garbage truck? What if sensitive documents were caught by the wind and blew out of the truck down the street? Yes, it might be unlikely, but for the sake of a small investment in secure document management, is the risk worth it?

By having solid and robust processes in place, it makes it easier for people to do the right thing and dispose of documents safely. You can then promote this to your clients and provide an even greater level of confidence in your products and services.

In the age of identify theft, taking security seriously is everybodys business. Waiting until you have a security breach is too late. Contact us today to find out about our document destruction services and how we can provide you with peace of mind.

Is your business hoarding data?

 

When all your data lives in the cloud, it can be easy just to keep everything. Its not like you have filing cabinets filling up and towers of paper taking over everybodys desks. But just because you can keep something doesnt mean that you should and retaining appropriate data disposal practices in the virtual environment is just as important as in the physical environment.

The amount of data is ever growing some estimate that 99% of the worlds data has been created in the past three years as we increasingly document the day to day minutiae of our lives through our smartphones and social media, interact with our friends and businesses online, and sign up for endless emails that we never actually read. Combined with this increase in the amount of data is the lowering cost of storage gigabytes of cloud storage come free with your online email account, hard drives that store terabytes of data cost less than your weekly grocery bill, and costs continue to fall.

In the face of this environment, many businesses have taken the approach of thinking well, its not really costing us anything to store it, so we might as well just keep it. And its true that many documents and records do need to be kept for varying periods of time to meet compliance requirements. But this doesnt mean that you should keep everything.

All businesses should have a data retention and destruction schedule for both physical and electronic documents and data. Document management processes and ongoing staff training are essential requirements for all businesses. After all, the more you are storing, the more you can potentially lose and you want to know that in the event of a system failure or disaster recovery that you are only having to restore documents that you truly need.

For advice on creating a robust document storage and destruction policy, contact us today.

The Convenience of Using a Shredding Company

 

Imagine. The year is winding down and your workplace is buoyed by the fact that in a short while, a well-earned break is upon them. A chance to relax after working with dedication and focus year long.

Alas, the reality of the dreaded office clean up looms and staff morale drops as they embark upon the seemingly impossible task of sorting through months of paperwork.

Enter MetroShred, the countrys leading secure document destruction company.

At MetroShred, we provide you with the cost effective solution to all of your document destruction needs. Often at this time of the year, it is easy for workplaces to become overwhelmed with the task of an office clean up. Paperwork has the tendency to build up and policies may not be followed as stringently.

By enabling a professional company such as Metroshred to handle your document destruction, you can begin a safe, secure and regular disposal plan to protect your business.

Here are our five tips to ensure your business has a smooth and fuss-free transition into the holiday period.

  1. Enlist the help of Metroshred to combat your document destruction needs
  2. Assign a willing member of your executive team the responsibility of Document Officer. They are to be trained up to ensure all employees are filing sensitive documents in the correct manner. They are also the only authorised team member to handle documents to be shredded
  3. Hold regular meetings to keep staff in the loop on correct filing procedures as well as any new information or changes to procedure that occur
  4. Implement a no clutter policy for desks and workspaces. All paperwork must have a designed space, whether that is within a filing system, archive space or passed onto the Document Officer for shredding
  5. Laminate and display posters clearly outlining the correct procedures for document disposal. Post these in high traffic areas where staff members are able to remind themselves of company policy with ease.

Contact Metroshred today to see how we can assist you with the secure destruction of your sensitive documents.

Have a Plan

All too often, we hear stories about the unfortunate moment an individual or business realises they have fallen victim to identity theft. If youve ever been on the receiving end, youll know the out-of-body experience as you comprehend the extent of the potential damage to your privacy, your safety and your future. Confidential and sensitive information is no longer contained within your boundaries and the impact could reverberate for years.

Why then, are we conditioned to be reactive, rather than proactive when it comes to protecting our private documents? Being your own first line of defence is the only answer when looking to protect yourself and your business from the threat of identity theft. If you are perceived by thieves as a difficult target with strong strategies in place, you are less likely to fall victim.

Metroshred can help with your business protection by offering a safe and secure paper shredding service. Shredding unwanted, yet sensitive documents is a vital step towards proactive security measures.

Addtionally, the number of privacy and information disposal laws has grown over the years, making it imperative for businesses to ensure records destruction and secure document disposal especially for files containing confidential information.

Unauthorised access to sensitive information could greatly affect your business reputation so regular document destruction must be enforced only by a trusted records destruction and document shredding company such as Metroshred.

Contact us now to find out how we can meet and exceed your paper shredding needs and protect you and your business from serious identity theft threats.

Doing it for the kids

With parents sharing every minutiae of their own and their childrens lives on social media these days, many Mums and Dads have chosen to buck the trend and say a very firm No! to giving their child a digital footprint. In taking this stance, they are preventing the very real threat of their innocent childs image and identity being used for unsavoury purposes. But what about hard copy documents with your childs personal details? Are we doing enough to protect their future?

Unfortunately, children are the easiest targets when it comes to identity theft and fraud. Personal details are regularly stolen and used to apply for credit in the very real belief that institutions are likely to offer credit to an individual with no credit as opposed to bad credit. If initial attempts to secure credit are successful, thieves may be bold enough to apply for government benefits and rent property under your childs name.

The danger here lies in the fact that these behaviours can remain undetected for years, perhaps until your child is old enough to begin applying for credit themselves.

To minimise the risk of identity theft in your family, take these steps:

  • Keep all records with your childs personal details in a safe, central and secure location
  • Be wary of who you release your childs details to. Be sure to ask the reason for their collection
  • Shred all unnecessary documents with personal details and dispose of them using a trusted shredding company, like Metro Shred
  • Be aware of any instances where your and your childs information is at risk of being misused, for example, a break in at home, the school or the office

Enlist the help of Metro Shred for all of your paper shredding needs. Contact us now.